1+ months


University of Washington
Seattle, WA 98104
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Req #: 174419
Job Location: UW Medical Center - Montlake
Posting Date: 12/03/2019 
Closing Info: Open Until Filled 
Salary: $3331.00 to $4452.00 per month 
Union Position: Yes
Shift: First Shift 
Notes: This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment.  As an employee you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.  

Join our award-winning team at University of Washington Medical Center (UWMC). Among the top medical centers in the United States as rated by U.S. News & World Report 2018-2019 "America's Best Hospitals", UWMC prides itself on compassionate patient care as well as its pioneering medical advances. UW Medical Center has again earned U.S. News & World Reports No. 1 hospital ranking in Washington State and in the Seattle metropolitan area. It is the seventh consecutive year that UWMC has achieved both distinctions.

UWMC is operated by the University of Washington (UW) and serves as a training site for UWs School of Medicine. The University of Washington is proud to be one of the nations premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

The Program Coordinator is responsible for performing various general office duties, entry of departmental database records, assisting the department leadership with Quality Assurance monitoring, assisting with managing service contracts and associated invoices, assist with collecting and organizing comparative information related to various equipment support options, and collecting and organizing budget performance information from various sources for manager review.

The PROGRAM COORDINATOR reports to the Director of Clinical Engineering

Duties & Responsibilities:

Assist department Director and Manager

Service contract management program

Create new purchase requisitions within HEMM for new or renewal service contract both blanket and standard, as directed by the department Director or Manager.

Create new blanket invoice payment releases within HEMM as directed by department Director or Manager.

Track contract expirations and renewals

Assist with collecting and managing contract information and quotes

Assist with cost comparisons and collecting and organizing data for evaluation of most cost effective support plans for equipment

Track and process invoices against blanket POs in preparation for Managers or Directors approval for payment.

Monitor and reconcile expected invoices vs those received.


High school graduation or equivalent AND two years of experience in the program specialty


equivalent education/experience.

Additional departmental requirements:

Four years of office or administrative support experience or equivalent education/experience.

Working knowledge of Microsoft Office applications with emphasis on Word, Excel, and Access.


Advanced knowledge of Access and Excel.

Knowledge of relational database concepts.

Typing skills commensurate with routine communications and data entry.

Organizational skills commensurate with detailed monitoring and tracking of complex program processes such as service contract financial commitments and billing.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


Posted: 2019-12-05 Expires: 2020-03-17

University of Washington

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Seattle, WA 98104
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