The American Society of Mechanical Engineers (ASME)
23 days old
2017-10-272017-11-25

Office Management Assistant (8770 & 8771)

Livermore, CA
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  • Job Code
    659005

Job ID: 659005
Company: Sandia National Laboratories
Location: Livermore, CA
Job Title:Office Management Assistant (8770 & 8771)

:

We are seeking an Office Management Assistant to support the Mission Engineering Sciences Senior Manager (8770) and the Special Programs I Department (8771). You will perform office functions to facilitate the smooth operation of the departments including answering phone calls, making travel arrangements, keeping/updating dynamic calendars, preparing and submitting travel vouchers, arranging meetings, coordinating visits, distributing mail, scheduling/initiating teleconferences and videoconferences, ordering needed supplies, coordinating signatures, assisting with property and training coordination, and serving as an information source for organizational policies and procedures. You are expected to project a positive, helpful, and professional image to visitors and callers. One of your primary roles is exercising discretion and judgment when handling sensitive information.

You will partner with both the Senior Manager and Level 1 Manager to triage incoming email, maintain multiple calendars, host visitors, and arrange clearance transfers.

You will work across multiple classification levels and with our embedded Security Department to ensure the safe handling of sensitive documents.

You will be part of the 8700 Office Management Assistant team which supports the Center Senior Management Assistant and each other as necessary to cover team member vacation, or absence.

In addition to the functions described above, you may be called on to:

+ Assist in preparing presentations.
+ Deconflict manager's calendars and (re)arrange meetings.
+ Ensure timely submission of timecards.
+ Maintain office files, weekly reports, and databases.
+ Serve as or assists the organization's property coordinator.
+ Maintain department training records.
+ Track the status of the organization's environmental health and safety self-assessments and findings.

Required:



+ High school diploma with at least three years? relevant experience; or combination of equivalent education/experience.
+ Experience in effective teaming or collaboration.
+ Experience handling confidential/sensitive information.
+ Experience in Microsoft Office (Word, Excel, PowerPoint, etc.)
+ Position requires a Department of Energy (DOE)-granted Q-level security clearance.
+ Position requires the ability to obtain a Department of Energy (DOE)-granted SCI clearance.

Desired:

+ Active SCI clearances.
+ Working knowledge of or ability to quickly learn Sandia's business practices, business software (timecards, procurement, expense reports, SharePoint, etc.), and administrative policies and procedures
+ Experience reviewing incoming email for managers, and proactively respond or flag for manager attention
+ Experience coordinating meetings, travel, clearances, and other logistics within Sandia and with external agencies



The Mission Engineering Sciences Group is responsible for managing and executing multiple sensitive missions for a broad set of customers. We work closely with the NNSA, DoD, and the Intelligence Community to accomplish these efforts.


About Sandia:


Sandia National Laboratories is the nation?s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

+ Challenging work withamazingimpact that contributes to security, peace, and freedom worldwide
+ Extraordinary co-workers
+ Some of the best tools, equipment, and research facilities in the world
+ Career advancement and enrichment opportunities
+ Flexible schedules, generous vacations,strongmedical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

_World-changing technologies. Life-changing careers._ Learn more about Sandia at: http://www.sandia.gov

*These benefits vary by job classification.



Security Clearance:


Position requires a SCI security clearance.

Position requires a Department of Energy (DOE) granted Q-level security clearance and SCI clearance, which may require a polygraph test.

Sandia is required by DOE directive to conduct a pre-employment drug testing, and a pre-employment background review that includes personal reference checks, law enforcement record and credit checks, and employment and education verifications. Applicants for employment must be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship and SCI clearance, which may require a polygraph test.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by the DOE, rendering the inability to perform the duties assigned and resulting in termination of employment.

EEO Statement:

Equal opportunity employer/Disability/Vet/GLBT



Categories

  • Mechanical Engineering - Applied Mechanics

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Office Management Assistant (8770 & 8771)

Sandia National Laboratories
Livermore, CA

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Office Management Assistant (8770 & 8771)

Sandia National Laboratories
Livermore, CA

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