The American Society of Mechanical Engineers (ASME)
2 days old

Office Management Assistant (8759 & 8762)

Livermore, CA
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  • Job Code

Job ID: 658793
Company: Sandia National Laboratories
Location: Livermore, CA
Job Title:Office Management Assistant (8759 & 8762)


We are seeking an Office Management Assistant to provide professional administrative support. The successful candidate will support the Extreme-scale Data Science and Analytics Department (8759) and the Data Science and Cyber Analytics Department (8762). An individual filling this position is expected to project a positive, helpful, and professional image to staff and visitors. They are also expected to exercise discretion and judgment when handling sensitive information. Additionally, the individual will partner with and serve as backup for the 8700 Senior Office Management Assistant and other OMAs on the team. We are seeking an Office Management Assistant to provide professional administrative support. The successful candidate will support the Extreme-scale Data Science and Analytics Department (8759) and the Data Science and Cyber Analytics Department (8762).

On any given day, you may be called on to:

+ Answer phone calls, make travel arrangements, manage multiple calendars in Outlook, triage manager?s email, submit travel vouchers, arrange workshops, meetings, and special recognition ceremonies (including logistics for teleconferencing and videoconferencing), order office supplies, coordinate signature items, serve as the organization's point of contact for Sandia National Laboratories' Integrated Laboratory Management System, assist with property and training coordination, maintain a visitor?s office and a videoconference room, and serve as the information source on organizational policies and procedures.
+ Arrange agendas for visitors, support hiring efforts by arranging interviews and coordinating on-boarding, and create a positive, safe, and secure team environment with every opportunity.
+ Take on special projects or program support roles such as: creating and maintaining SharePoint and wiki sites, coordination support for the LDRD process, and creating newsletters.


+ High school diploma with at least five years of relevant experience; or equivalent combination ofexperience/education;
+ Experience in simultaneously supporting multiple managers, staff, and other administrative personnel;
+ Experience handling and protecting sensitive/private information;
+ Experience reviewing incoming email for managers, and proactively respond or flag for manager attention;
+ Expertise in proactively coordinating meetings, travel, and other logistics with multiple organizations;
+ Experience with MS Office (Word, Excel, PowerPoint, Outlook, etc.); and
+ Ability to obtain and maintain a US DOE Q security clearance.


+ Working knowledge of Sandia's business practices, business software (timesheets, procurement, expense reports, SharePoint, etc.), and administrative policies and procedures
+ Experience coordinating meetings, visits, travel, clearance transfers, and other logistics with external agencies
+ Experience coordinating meetings, travel, and other logistics with other Sandia organizations
+ Experience with training new OMAs on Sandia's systems and processes
+ Willingness to travel occasionally (0-2 times per year)
+ Active DOE Q security clearance.

The departments work on a broad range of computational R&D areas, including high performance computing, advanced architecture digital systems analysis and verification, quantum computing, reduced order modeling, uncertainty quantification, simulation, etc. The departments apply those capabilities to many national security domains such as nuclear weapons, homeland security and defense, and energy security. Principal sponsors include the National Nuclear Security Administration (NNSA), Department of Homeland Security (DHS), Department of Energy (DOE), and the Department of Defense (DoD).

The 8759 and 8762 Managers also are highly engaged in programmatic activities including interact with customers and stakeholders as well as inter- and cross-lab coordination.

About Sandia:

Sandia National Laboratories is the nation?s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

+ Challenging work withamazingimpact that contributes to security, peace, and freedom worldwide
+ Extraordinary co-workers
+ Some of the best tools, equipment, and research facilities in the world
+ Career advancement and enrichment opportunities
+ Flexible schedules, generous vacations,strongmedical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

_World-changing technologies. Life-changing careers._ Learn more about Sandia at:

*These benefits vary by job classification.

Security Clearance:

Position requires a Department of Energy (DOE) granted Q-level security clearance.

Sandia is required by DOE directive to conduct a pre-employment drug testing, and a pre-employment background review that includes personal reference checks, law enforcement record and credit checks, and employment and education verifications. Applicants for employment must be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by the DOE, rendering the inability to perform the duties assigned and resulting in termination of employment.

EEO Statement:

Equal opportunity employer/Disability/Vet/GLBT


  • Mechanical Engineering - Applied Mechanics

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Office Management Assistant (8759 & 8762)

Sandia National Laboratories
Livermore, CA

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Office Management Assistant (8759 & 8762)

Sandia National Laboratories
Livermore, CA

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