The American Society of Mechanical Engineers (ASME)

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14 hours

Executive Assistant, Business Excellence

Waltham, MA
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  • Job Code
    20172675
Company
Description: Description About the Position: With the demand for energy growing globally, it's a greattime to be a part of this transformative industry. National Grid is atthe forefront of this transformation and we want you to join us on the journey. The Executive Assistant plays a critical role providing high level administrative support to two Business Excellence Vice Presidents, thereby maximizing the impact of these senior leaders. This is a dynamic and fast-paced position, requiring a highly organized professional, who canjuggle many tasks at once, and is comfortable interfacing with all levels ofinternal management and staff as well as with external stakeholders. TheExecutive Assistant maintains and protects highly confidential corporateinformation and must have strong emotional intelligence, high ethicalstandards, and be capable of working independently with minimal supervision ordirection.
Position Responsibilities (including but not limited to): Effectively and efficiently manage internal and externalstakeholder engagements and demands through complexcalendar and travel logistics, numerous internal and external phonecalls. Process expense reports with multiple exchange rates; payingstrict attention to detail. Prepares all materials andinformation/communications necessary for meetings, events, and travelengagements. Continuously monitor and manage multiple methods ofcommunication through internal/external email, internal/external phone calls,and in-person inquiries. Assign these duties where appropriate;prioritizing and tracking them to completion and follow-through. Assist in recommending appropriate courses of action forissues at hand after thoroughly analyzing the data and components of an issue. Treat sensitive/confidential information with appropriatediscretion. Identify and evaluate opportunities to improve processes andincrease productivity by eliminating inefficientprocesses/activities; maintaining the highest quality at the mostefficient cost. Assist other Executive Assistants, as needed Qualifications Knowledge & Experience Required:
Associates Degree with minimum of 10 years of experiencesupporting Senior Level Executives preferred. Proficient in Microsoft Office, including Word, Excel, PowerPoint and Outlook required. Experience with SAP is highly desirable. Demonstrated ability to deal with ambiguity effectivelyunder pressure, and ability to adapt to changing circumstances whilemaintaining professional judgment and common sense. Self-motivated and self-directed to work independently. Experience gathering and managing highly confidential andsensitive information with absolute discretion (e.g. C-Suite regulatory andcustomer issues; board documents, salary information; sensitive employee and HRmatters, etc.). Strong attention to detail and follow up, as well assuperior organizational and time management skills. Possesses personal tact and discretion, stronginterpersonal, oral and written communication skills. Proactive, with extraordinary problem solving skills, proventrack record of measureable success. Maintains/cultivates excellent professional relationshipswith leadership teams and their assistants across US and UK. NationalGrid is an equal opportunity employer that values a broaddiversity of talent, knowledge, experience and expertise. We foster aculture of inclusion that drives employee engagement to deliver superiorperformance to the communities we serve. National Grid is proud tobe an affirmative action employer. We encourage minorities, women,individuals with disabilities and protected veterans to join the National Gridteam.
Job : Business Excellence Primary Location : MA-Waltham Organisation : Business Excellence Schedule : Full-time Job Posting : Sep 19, 2017, 8:16:46 PM Unposting Date : Ongoing

Categories

  • Mechanical Engineering - Applied Mechanics
  • Accounting
  • Mechanical Engineering - Applied Mechanics
  • Mechanical Engineering - Design
  • Mechanical Engineering - Quality

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Executive Assistant, Business Excellence

National Grid
Waltham, MA

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Executive Assistant, Business Excellence

National Grid
Waltham, MA

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